PART A – QUOTATION NO ANON2017/02

1.               INTRODUCTION

1.1            SUMMARY OF THE PROPOSED CONTRACT

Provision of Gardening Services to the Kununurra Town Office of Anonymous Agency for (2) years with (3) three one year extension options.

 

1.2            SUBMISSION OF OFFER

 

1.2.1         EMAIL LODGEMENT

The Respondent may submit the Offer by email to Tenders@Anon.wa.edu.au

Please note this is an unmonitored account and no emails will be read or replied to until after the Tender has closed.

1.2.2         Conditions regarding the submission of Offers (including late lodgement and mishandling) are contained in the Request Conditions.

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The request Conditions will let you know what the government agency will do if you want to send in your Request for Quote late,

Or

It there has been some mix up by the government agency in getting your Request for Quote on time

1.3             OFFER VALIDITY PERIOD

The Offer Validity Period is for a period of (6) six months.

 

1.4            CONTACT PERSONS

The Respondent must not contact any other person within Government, or any consultant engaged in relation to this Quote to discuss this Quotation.

 

ENQUIRIES:

Name:            John Smith

Title:               Facilities Manager

Telephone:    08 91936589

Email:             jsmith@anon.wa.gov.au

 

ADVICE ON DELIVERING OFFERS:

 

Name:            Sally Murray

Telephone:    08 91948493

  • ADVICE ON USING TENDERS WA:

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The government has set up people who can help you with your Request for Quote.

Your best bet though is to go to Morrgul first who have people to help you

 

 

Name:            Procurement Systems Support

Telephone:    (08) 6551 2020

1.5            REQUEST CONDITIONS

The “Request Conditions” are contained in the Part A of the Request Conditions and General Conditions of Contract [December 2016] located at www.finance.wa.gov.au (select Government Procurement, then “Goods and Services Templates, Guides and Conditions of Contract” from the Quick Links menu) and contain important provisions regarding the nature of this Request and the consequences of the Respondent submitting an Offer.  The Respondent is deemed to have read and considered the Request Conditions prior to submitting an Offer.

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The government department that you send your Request to Quote for expects that you understand all the conditions they have put in place to help them think about contracting your business.

You will find this information in Request Conditions and General Conditions of Contract documents.

You can find these on the website www.finance.wa.gov.au

Go to Government Procurement; then to

Good and Services Templated, Guides and Conditions of Contact; which you can get from the Quick Links menu.


1.6            SELECTION PROCESS

Value for Money is a key State Supply Commission policy objective to ensure that when purchasing services, Public Authorities achieve the best possible outcome, for every dollar spent, by assessing the costs and benefits of, and the risks inherent in, an Offer, rather than simply selecting the lowest Offered Price.

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Picking the right business for the contract.

The government agency looks to get value for money from a contractor.

They don’t just go for lowest price.

How do they work this out?

They look at the price the contractor is asking for and weigh up benefits this will give them.

They also look at any risks that might stop the business from being able to deliver.


In determining Value for Money, the Customer will:

 

  1. apply relevant State Supply Commission and Government policies to the assessment of Offers;

 

  1. require Offers to meet any Pre-Qualification, Compliance and Disclosure, Qualitative and Insurance Requirements detailed herein; and
  2. assess the Offered Prices.

 

The determination of Value for Money will require a consideration of all the above factors and any other matters that the Customer considers relevant.

1.7            STATE SUPPLY COMMISSION AND GOVERNMENT POLICIES

State Supply Commission Policies and the Buy Local Policy, including January 2016 and July 2013 Buy Local addenda, can be viewed and downloaded at www.ssc.wa.gov.au or copies of these policies are available from the State Supply Commission (telephone (08) 6551 1500).

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The government agency that sorts contracts is called the State Supply Commission.

The Commission has policies about contracting services in general and policies about contracting services locally.

You can see the policies on the website www.ssc.wa.gov.au;

You can ring up the State Supply Commission on (08)6551 1500 and ask them to post you information.


Who is the respondent?

You are.

Who is the customer?

A government agency.

What is the contract?

An agreement between you and a government agency

 

SCHEDULE 1 - CUSTOMER CONTRACT DETAILS

1.     Customer The Customer is as specified on the front page of this Request for Quote.
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The Customer is the Government Agency
2.     The Term of the Customer Contract The Term of the Customer Contract is (2) Two years
3.     Commencement Date The Customer will notify the Contractor of the Commencement Date in the Letter.
 

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The date that the contract between you and the government agency will start.

You need to let the government agency know in writing what that date will be.


4.     Extensions The Customer has (3) Three options to extend the Term, each option having a one (1) year duration. Clause 3.4 of the General Conditions applies to any extension.

 

5.     Price Variation

The Price is fixed for the first year of the Term.

On each anniversary of the Commencement Date, the Prices will be varied by the Consumer Price Index (Consumer Price Index, Australia (Cat No 6401.0): 1 All Groups, Index Numbers – Perth).

Contractor shall apply in writing for the Customer’s approval each time a revised price is to be applied to the Customer Contract.  Twenty-one (21) days prior notice is required for a price variation request.

Documentation will be required to justify applications for revised Customer Contract prices during the term of the Customer Contract.

No price variation is payable unless and until approved by the Customer.

Any request by the Contractor for back-payment of price variations will not be considered.

 

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The price you fix when you make the contract with the government agency stands for one year.

After the second year you can ask the government agency to change the price, they pay to cover higher costs of things like materials, fuel, wages.

You need to ask to change the price inwriting to the government agency.

The government agency can take twenty-one (21) days to decide if they will pay more.

You will need to give the government agency proof that your business is having to pay higher costs.

You will only get more money if the government agency agrees to what you ask.

You cannot ask to be back paid.

6.     Public Liability Public liability insurance covering the legal liability of the Contractor and the Contractor’s Personnel arising out of the Services for an amount of not less than $20 million for any one occurrence and unlimited in the number of occurrences happening in the period of insurance.
7.     Workers’ Compensation Workers’ compensation insurance in accordance with the provisions of the Workers’ Compensation and Injury Management Act 1981 (WA), including cover for common law liability for an amount of not less than $50 million for any one occurrence in respect of workers of the Contractor.  The insurance policy must be extended to cover any claims and liability that may arise with an indemnity under section 175(2) of the Workers’ Compensation and Injury Management Act 1981.
8.     Contract Management Requirements

Customer’s Representative

John Smith 08 9193 8511

Facilities Manager Kimberley

 

Meetings

The Customer will meet/ liaise with the Contractor’s Representative as required to ensure the delivery of the contract requirements

Key Performance Indicators

The Customer will monitor the performance of the Contractor using a performance rating inspection report. An example of the possible format of this rating is shown at Attachment A– Performance Inspection Rating Report.

A final version will be determined by the Customer, in consultation, after contract award.

Other Key Performance Indicators:

a)   Compliance with Request specifications;

b)   Communications –prompt advice of any problems to the customer.

c)    Contract management – attends meetings on time, with required actions undertaken within agreed timeframes and reports provided on time;

d)   Safety work practice – Compliance with legislative requirements; and

e)         Invoicing in accordance with the contract Price schedules.

 

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9.     Confidential Information For the purposes of paragraph (b) of the definition of “Confidential Information” in clause 2.1 of the General Conditions, there is no information that is specified by the Customer as confidential.
 

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10.     Police Clearance Clause 18.4 of the General Conditions applies.
 

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11.     Confidential Declaration – Prevention of Paedophilia

Clause 18.5 of the General Conditions applies.

 

 

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12.     Intellectual Property Owner ·       The Contractor is the owner of the Intellectual Property Rights in New Material for the purposes of clause 23.2 of the General Conditions.
 

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13.     Working Papers Copyright and property in all Working Papers vest in the Contractor
 

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14.     Warranties For the purposes of clause 19.5 of the General Conditions, no warranties are specified.
15.     SPECIAL CONDITIONS OF CONTRACT
16.     Management Plan

The Contractor must, within one month of the commencement date of the contract, and at the beginning of each year/period prepare, and obtain the Customers approval, of a work program for the following 12 months. 

This program must comprise of weekly, monthly, quarterly and annual grounds maintenance activities.

 

 

17.  Orders and Payment

The Customer will request services and pay accounts directly to the Contractor.

The Contractor must issue Tax Invoices to the Customer on a monthly basis.

Each monthly invoice must be for

Ø  services as per provided purchase order provided during the month; and

Ø  include a copy of the monthly inspection report.

 

Any additional services requested by the Customer are to be invoiced separately for that additional service, noting how and when the service was requested.

 

Note: Invoices must be issued within thirty (30) days of completion of the Service

 

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18.  Performance Inspections

a)   The Contractor must, within one (1) month of being awarded the Contract and in consultation with the Customer, develop a Gardening Performance Inspection Report.  As a guide an example is shown at Attachment A.

b)   The Contractor must participate in detailed inspections of the premise and submit a report on a monthly basis.  This report form must be completed and signed by the Contractor’s nominated supervisor.

i)     The Contractor must encourage the Customer to participate in the inspection.

ii)    The Contractor’s nominated supervisor is to arrange to present the report form to the Customer for discussion and signature.

iii)   A signed copy of the report must be left with the Customer and the original forwarded to the Customer with the monthly invoice.

iv)   A score of 1 or 2 against any items in consecutive inspections or a failure to undertake these inspections will result in referral to the dispute resolution.

c)   The Customer may carry out inspections of the works at any time.

d)   The Contractor must rectify deficiencies identified during inspections within 48 hours of notice thereof from the Customer, except where otherwise directed by the Customer in writing.

 

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19.  Performance of Services

(a)  The Contractor shall always perform and carry out the services  in a conscientious, expeditious and professional fashion to the satisfaction of the Customer.

(b)  Where the Contractor is required to provide or use equipment, such equipment shall be suitable for the service and shall be maintained by the Contractor in good and proper working conditions The Contractor warrants that its employees and agents are competent and have all necessary skill, training and qualifications to use said equipment and to carry out the Services in accordance with these conditions.

(c ) If the Contractor does not perform the work or any part thereof pursuant to the Contract to the satisfaction of the Customer may exercise any or all the following options:

i)     Where the Contractor is advised of any work not performed to an acceptable standard, in the opinion of the Customer, the work shall be repeated to the acceptable standard within two working days.

ii)    If the Contractor does not perform the work or any part thereof pursuant to the Contract to the satisfaction of the Customer, the Customer may exercise any or all the following options:

Ø Perform the work not carried out to the satisfaction of the Customer.  Any monies expended by the Customer under this sub paragraph shall be recoverable from the Contractor and may be deducted from any monies payable to the Contractor under the Contract.

Ø Assess the fair and reasonable cost of performance of the work in respect of which default has been made and deduct that sum from any monies payable to the Contractor under the Contract.

(d)  Withhold any payment or payments under the Contract until such time as the work or any part thereof has been carried out to the satisfaction of the Customer.

(e) The Customer may carry out inspection of the work at any time.  The Contractor shall rectify deficiencies identified during those inspection within 48 hours of notice thereof from the Customers Representative, except where otherwise directed the Customers Representative in writing.

 

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20.  Variation to Services

The Customer may from time to time vary the Services to be provided under the Contract or add new areas to be serviced. In the event of any such variation the Customer will advise the Contractor in writing. The commencement date for any service variation will be by mutual agreement. The Contract Price will be varied by an amount agreed upon by the Customer and the Contractor. Where agreement cannot be reached an independent arbiter may be appointed to resolve the issue.  

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21.  Quarterly Progress Report

The Contractor must provide the Customers Representative with a quarterly written Progress Report on the progress of the horticultural maintenance of the site and shall provide details as to the watering, fertilising and pesticide practices within the site.

The quarterly report must also provide regular reports on improvement initiatives and proposals for upgrades of the landscaped areas to ensure that the grounds are maintained to a high standard.

 

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22.  General Responsibilities

(a)  The Contractor shall at its own risk carry out the Contract in accordance with every condition therefore, and in doing shall comply with the provisions of any Stature, Regulation and the requirements of any Local or other Authority with regard thereto.

(b)  The Contractor must provide at its own cost and expense all labour, materials plant, equipment and everything necessary for the proper and complete performance of this Contract.

(b)  The Contractor must provide a Supervisor who will regularly supervise the Contract Personnel and ensure that the services are carried out in the manner prescribed.

(c)  The Supervisor must be available for contact during normal office hours Monday – Friday and outside of these hours for emergencies, and must regularly liaise with the Customer on the performance and state of the grounds.

(d)  The Supervisor’s duties will include:-

(i)    Discussion of any ground maintenance issues with the Customer including but not limited to:

•      The need to remove any trees, plants etc.;

•      Defects or potential problems on the site; and

•      Circumstances likely to cause any danger, risk or hazard to the site or any person in or on the site and any notice provided under this clause will be accompanied by details, quotations and recommendations on the work required to rectify the situation.

(ii)   Attending to the training of new or replacement Contract Personnel in accordance with procedures.

(iii)  Ensuring that all Contract Personnel are available to undertake their prescribed duties.

(iv)  Ensuring that equipment and materials are used only in the correct manner.

 

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23.  Access The Contractor must carry out all services out only at such times as mentioned in the Specifications or at such times as may be agreed with the Customer’s Representative from time to time.
 
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24.  Recording Attendance The Contractor must ensure that each person employed by them signs in and out, in an ‘Attendance Book’ upon entering and leaving the Premises.
25.  Communication Book

a)   The Contractor must maintain a communication book on the Premises into which either party must enter details of issues requiring attention relating to the Contractor’s obligations or the Customer’s obligations, maintenance, security and safety.

b)   The communication book must be reviewed on a daily basis and record each review by both parties.

c)   The communication book must not be tampered with in any way by either party, or removed from the Premises.

d)   Where requested by the Customers Representative, the Contractor’s on site Personnel shall be contactable by mobile phone.

26.  Logbook

The Contractor shall maintain a logbook on site and be responsible for entering into the site logbook on a weekly basis, the following:

Ø  Record of chemical usage;

Ø  Record of fertiliser usage;

Ø  Record of changes to watering times and frequency of watering; and

Ø  Record of grounds maintenance i.e. where grounds maintenance has been conducted.

27.  Storage There is no facility for the storage of materials, equipment or machinery used in the carrying out of the contract.  All items must be removed off site at the completion of each task or the end of each day, whichever is the lesser.
28.  Occupational Health and Safety

All work carried out under this Contract shall comply with the Occupational Health Safety and Welfare Act 1984 and the Occupational Safety and Health Regulations 1996 as amended. 

The Contractor must inform itself of the Customer’s Occupational Safety and Health Policy and comply with the policy, procedures, processes and all directions by the Customer relating to occupational safety and health required by the contract.  The Contractor must comply with all such policies, procedures or measures, and in the event of any inconsistency, will comply with such procedures or measures as they produce the highest level of safety and health.

The Contractor will forthwith comply with any and all directions by the Customer relating to occupational safety and health.

 

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29.  Materials Safety Data Sheet The Contractor shall provide a list of products intended for use in the maintenance of this Contract and shall provide Material Safety Data Sheets for them.  The Product list and Material Safety Data Sheets shall be given to the Customer prior to the commencement date of the Contract.  Where products vary from those originally listed, the Contractor shall provide a new list and Material Safety Data Sheets to the Customer immediately the variation occurs
 

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30.  Damage

The Contractor shall carry out all grounds maintenance operations without damage to plants, equipment, buildings, structures, fittings, fixtures, sprinklers and any part of the reticulation system.  The Contractor shall be held responsible for and shall be required to make good, at the Contractor’s expense, any loss or damage to Government property which is attributable to the Contractor’s negligence or the Contractor’s agents, servants or employees.

The Contractor shall immediately report all such damage and action taken to the Customer, or a delegated representative.

Where the Contractor is deemed by the Customer, or a delegated representative, to be responsible for any damage to Government property, the Contractor shall be advised to make good within 30 days, or a debit will be made against payments to the Contractor for any repairs involved.  Such repair works, as required, shall be arranged by the Customer.

 

31.  Disturbance The Contractor shall take all reasonable precautions to ensure as little disturbance as possible to the area of work and shall promptly remove all materials and equipment when the task has been completed.
32.  Security The Contractor shall, when attending the Customer’s premises or facilities, comply with all reasonable directions and procedures relating to occupational health (including the Customer’s smoke free work place policy) and safety and security in effect for those premises or in regard to those facilities, as notified by the Customer.
33.  Contractor Personnel

1)     The Contractor shall to the satisfaction of the Customer, provide          adequate supervision and employ and maintain during the whole term of the Contract, a sufficient number of trained and efficient staff necessary for the due carrying out of the provisions of the Specification and Scope of Works.

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2)     The Customer may give notice requiring the Contractor to remove personnel from work in respect of the Contract.  The Contractor shall promptly arrange for removal of such personnel and their replacement with personnel acceptable to the Customer.

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3)     The Contractor’s representative shall have sufficient command of the English language and of relevant technical terminology, to be able to read, converse and receive instructions in English.

4)     The Contractor shall, without cost to the Customer, make a duly authorised senior representative available as and when directed by the Customer to receive instructions with respect to the Contract.  Failure to do so shall entitle the Customer to terminate the Contract.

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5)     The Contractor shall ensure that all Contract Personnel are regularly trained in the proper use of all equipment and materials used to carry out its obligations under the contract.

 

6)     The Contractor shall ensure that all Contract Personnel wear appropriate personal protective equipment at all times.  This will include, but not limited to eye and/or face protectors, ear protection, foot protection, hand protection and (sun) protection as circumstances dictate.  All such personal protective equipment shall be provided and maintained at the Contractor’s expense

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7)     The Contractor shall make the Contract Personnel familiar with all contents and conditions of this Contract, which are relevant to them.

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8)     The Contractor shall provide the Customer with the names of the Contract Personnel involved in performing the contracted services.

 

9)     The Contractor shall take all reasonable precautions to ensure that all persons employed by them in connection with the contract are civil, sober and honest.  Neither the Contractor nor Contract Personnel shall consume or store alcoholic beverages in or around the premises.

 

10)  All Government Buildings/sites are non-smoking areas and as such all grounds maintenance staff shall abide by this requirement while on the premises.

11)  All staff employed on site shall at all times wear an identification badge and uniform (or dress standard) of a type approved by the Contract Authority.

 

12)  The Contractor and his personnel are to be aware of and work within the requirements of the Contract Authority’s Contractor Safety Guidelines and the Code of Conduct.

 

 

13)  At no time are staff or visitors to be disrupted by the Contractor while maintaining, shifting plants or any other related activity.

34.  Dispute Resolution

FIRST LEVEL RESOLUTION

If a question, difference or dispute arises at any time between the Parties concerning:

(a)     any provision of the Contract or, the breach, termination, validity, meaning or construction of any matter or thing in any way connected with the Contract; or

(b)     the rights, duties or liabilities of any Party under or pursuant to the Contract including without limitation, any question as to whether an Event or Default has occurred, other than a question, difference or dispute in respect of any Event of Default as described in sub-clauses (e), (f), (g) and (h) of that definition in the General Conditions of Contract (in every instance “a Dispute”),

Then the Customer’s Representative and the Contractor’s Supervisor must immediately meet to attempt to resolve the dispute.

 

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SECOND LEVEL RESOLUTION

If the Parties do not settle a Dispute as detailed in (a) within TEN (10) days of the first meeting, the Dispute must be immediately referred to the Customer’s Representative and the Contractor’s Contract Manager who must then immediately meet to attempt to resolve the Dispute.

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THIRD LEVEL RESOLUTION

If the Parties do not settle a Dispute as detailed in (b) within TEN (10) days of the first meeting, the Dispute must be immediately referred to the Customer and the Managing Director of the Contractor who must then immediately meet to attempt to resolve the Dispute.

 

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NO RESOLUTION

If a Dispute is not resolved within THIRTY (30) days of it first arising either party may take whatever steps it considers appropriate in the circumstances.

 

NO SUSPENSION

No Dispute entitles the Contractor to suspend the Services unless first consented to, in writing, by the Customer.

 

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NON SERVICE DISPUTE

If a Dispute does not relate to the provision of the gardening services, this clause will not apply.

 

 

SCHEDULE 2 - SPECIFICATION / STATEMENT OF REQUIREMENTS

STATEMENT OF REQUIREMENTS

Anonymous Agency WA provides a quality system for Western Australia that will contribute to the development of competitive industries in Western Australia and improve the economic and social framework of its people.

To this effect the gardening contractor plays an important part in setting standards, our grounds provide the first, and generally a lasting, impression of Anonymous Agency. Well-maintained grounds will instil a positive attitude to staff, visitors and other members of the community.

1.1            

LOCATION OF SERVICES

The Services will be provided at the remote location xx, Kimberley WA

 

1.2             SPECIFICATION / SCOPE OF SERVICES

 

The scope of work for this requirement is as follows:

(a)     Landscape maintenance to all ground areas and includes lawn areas, building surrounds, horticulture area, including weed and pest control within the grounds.

(b)     Top dressing, the application of fertilisers and chemicals for the control of weeds and pests;

(c)     Provide an advisory service to Anonymous Agency on horticultural and arboriculture procedures and practices to present an aesthetic and pleasing appearance of grounds, lawns and gardens;

(d)     The successful Respondent, except with prior written consent of the Customer’s Representative, shall not, and will not permit any person to make any horticultural or landscape alterations or additions to the site;

Whilst every endeavour has been made to include all aspects of the ground’s maintenance program, any obvious exclusions relating to this site are to be taken as inclusive of the general requirement.

1.2.1

HOURS OF WORK

 

All operations shall take place within agreed hours that must have the approval of the Customers Representative.

All hours of operation must be in compliance with any relevant government legislation/local government bylaws.

No mowing/edging, brush cutting and vacuum/blowing shall be conducted when staff or students are attending classes, during examination times or at times when special events are being held.  The successful Respondent shall ascertain from the Customer’s Representative suitable times to operate.

Anonymous Agency operates on a fifty-two week a year basis and all areas shall be serviced during these periods.  A gardening service is to be provided during the Christmas/New Year public holiday period due to the extreme heat of the season.

Where normal scheduled maintenance cannot be performed due to circumstances controlled by the Customer, i.e. the presence of the staff outside normal hours, etc., the successful Respondent shall re-schedule the works at a time mutually agreed between the successful Respondent and the Customer’s Representative.

1.3             STANDARDS AND OUTCOMES

 

1.3.1        GENERAL SITE CLEANING

 

(a) Sweeping

  • Hard surfaces i.e. exposed pathways, courtyards etc, must be swept and cleaned after mowing and gardening operations;
  • Unroofed car parks and driveways, pathways, and waste disposal bin site, paving etc., to be cleaned daily so as to be free of all litter, refuse, bird droppings, leaves, dirt or any other similar items or debris;
  • Spoon drains and grate covered drains shall be cleaned as required;
  • Campus entries and approaches will be swept prior to 8.00 a.m. daily and all gum, stains and bird droppings are to be removed.

(b)   Litter/Rubbish Removal

  • Litter shall be removed from garden beds (indoor and outdoor), lawns, water features, paving, courtyards, bicycle enclosures and building surrounds on a daily basis to ensure safe and clean grounds for the working week;
  • Broken/discarded bottles or glass shall be cleared immediately and the area swept;
    • The successful Respondent should dispose of any needles and sharps discovered in an appropriate manner as outlined by the relevant Environmental Health Guideline issued by Environmental Health Service and Communicable Disease Control Branch of the Health Department. Discovery of such items should be reported to the Customer’s Representative.

(c)   Raking

  • Raking of leaves, twigs and debris is to be carried out on a weekly basis;
    • Spot raking shall be carried out daily.

(d)   Weeding

  • The grounds (apart from garden beds and lawn areas which have been covered separately) are to be kept weed free. All paved areas are to be kept weed and grass free at all times.  A special weeding effort is required for the spring season;
  • The use of herbicides and weedicide for the control of weeds, in all areas, should only be used when hand weeding is not practicable.

1.3.2     GARDEN BED MAINTENANCE

(a)     Garden beds shall be free of weeds, litter, debris and sharps.  All plants and shrubs shall be maintained in such a manner as to promote healthy vigorous growth and are free of pests, fungus etc;

(b)      All plants and shrubs shall be trimmed so as not to over crowd other plants or overhang paths;

(c)      Dead plants and shrubs shall be removed and replaced.  The successful Respondent is to advise the Customer’s Representative of the need to replace dead or dying plants/shrubs.  Replacement plants/shrubs will be supplied by the Customer.  If, however, plants/shrubs have died due to successful Respondent’s negligence, replacement will be at the successful Respondent’s expense.  Also, replacement plants should minimise likely allergenic effects and possible injury from plant parts such as thorns and spines and should be selected with regard to the Water Corporation Waterwise Gardening publications on the website below:

(http://www.watercorporation.com.au/P/publications_waterwise_garden.cfm);

(d)      Mulch and humus on garden beds to be maintained and replaced to preserve moisture and enrich soil.  The frequency of this service is to be agreed to by the Customer’s Representative.  Lawn clippings are not to be used as garden bed mulch.  Mulch material to be comprised of, bagasse (sugar cane waste), straw, sugar cane compost or, recycled tree prunings.  The chosen mulch material is to be used uniformly through the garden beds, not mixed with other choices of mulch.  The Customer will supply the mulch materials and the successful Respondent will apply the materials to the garden beds;

(e)      All ground cover plants and shrubs in garden beds are to be kept trimmed to allow for sprinklers to be clear and free to operate efficiently; and

(f)       All plants shall receive sufficient water and fertiliser to ensure normal healthy growth.

1.3.3     LAWN MAINTENANCE

(a)     All lawn areas, except street verges, shall be mowed, edged, cultivated, top dressed, fertilised and treated for weeds and pests as regularly as required to maintain a healthy vigorous growth, including the horticulture area.  The turf covering is to be uniform and level, free of bare patches, weeds, pests, funguses, litter and debris.  The vigour of the turf/grass is to be cultivated in such a way as to achieve a balance between stress and excessive vigour or excessive growth.  The results achieved will depend on environmental, climatic and infrastructure provided;

(b)      Lawn to street verges on boundary of Campus site shall only be mowed edged and swept in accordance with the frequency as outlined in (d) below.  All litter shall be removed on a daily basis;

(c)      Immediately before mowing/edging the successful Respondent shall remove all stones, bottles, cans, sticks and in general all rubble which may cause injury or damage to personnel or machines;

(d)     The interval between the lawn mowing will be altered to allow for season variability, ie should rainfall increase grass growth, the frequency of the mowing shall be increased;

After mowing, all grassed areas must a uniform height with the surfaces free from windrows, bare patches and debris.  The Customer expects the lawns to be maintained at a good standard and to the satisfaction of the Customer’s Representative;

(e)     Areas which are inaccessible to mowers, e.g. along fences and walls, shall be brush-cut or serviced by an appropriate method as agreed to by the Customer’s Representative;

(g)     Lawn clippings must be removed from the site by the successful Respondent at the time of mowing including roadways and pathways.

1.3.4     EDGING

(a)     Edging is considered to be part of the mowing service and is to be carried out wherever a grass area abuts a hard surface, tree, sprinkler surround or to define a garden bed;

(b)      After trimming, lawn edges shall be at right angles to the lawn to form neat lines;

  • After edging has been carried out all roadways and pathways shall be cleaned and the rubbish disposed of appropriately;
  • No edging, brush cutting or trimming shall be made within 200mm radius of tree or shrub trunks or posts. Tree trunks or shrub trunks shall not be damaged (ring-barked) in any way; and
  • Areas within 200mm of trees, shrubs or posts should be kept free of lawn and weeds manually or in accordance with Clause 1.3.5 below.

1.3.5     TREATMENT AT BASE OF TREES, SHRUBS AND POSTS

Herbicides shall be applied at the base of trees, shrubs and posts to kill grass and weeds within a radius of 200mm to alleviate the need for mowing, brush cutting or trimming near the base. 

Only suitably approved and appropriate herbicides are to be applied and then in strict accordance with the manufacturer’s specifications and the Occupational Health and Safety Act, 1984

1.3.6     PRUNING

(a)      The successful Respondent shall prune trees and shrubs as appropriate to maintain neat appearances, to keep path/passageways clear, to keep gutters and drains clear, to enhance growth, e.g. after flowering and to ensure that standards of safety are maintained at all times;

(b)      Pruning of trees and shrubs for preventing blocked drains and gutters shall be carried out as required but in particular prior to the rainy season;

(c)      Where pruning requires the use of additional mechanical aids, e.g. ‘Cherry Picker’ prior approval must be obtained from the Customer’s Representative for the hire or lease of such equipment.  Such service shall be an additional cost to the Customer.  The Customer reserves the right to seek competitive quotes from parties other than the successful Respondent for this service;

(d)      Tree and shrub clippings from pruning shall be removed from site (taken to the tip).  Clippings and pruning’s can be recycled by mulching and used on garden beds, but cannot be stacked in piles and left on site;

(e)      Fallen branches, and trees/shrubs damaged in heavy weather, should be cleared forthwith from site by the successful Respondent and where appropriate, the same trees/shrubs pruned to maintain a neat appearance; and

(f)       The Customer will be responsible for all major tree-lopping that results from storm damage natural breakage or is deemed to require more specialised lopping services for larger trees.  The Customer will seek a quote from the successful Respondent; however the Customer reserves the right to seek competitive quotes from parties other than the contractor for this service involving larger trees.

1.3.7     WATER APPLICATION

(a)    Watering should be adjusted according to the season or the prevailing climate at the time;

(b)      The successful Respondent shall abide with water restrictions imposed by the State Government; and

(c)      Watering around car parks and other public areas shall be carried out at times which will minimise any inconvenience (such as over spray) to users of these areas.

1.3.8     RETICULATION SYSTEMS

a) Ensure that automatic reticulation systems are operating efficiently and in a manner so as not to waste water. Make all necessary adjustments as and when required, e.g. taking into consideration seasons and weather and stress on plants;

b) Check watering program to ensure adequate application of water, refer Part A, Clause 1.3.7;

c) Check and ensure all sprinklers/sprinkler systems are working and performing to manufacturers’ specification;

d) Where sprinklers and reticulation pipe work are found to be broken or faulty they are to be promptly replaced with matching sprinklers or pipes. Replacements will be supplied by the successful Respondent unless specifically requested to the contrary by the Customer’s Representative who will then arrange for the Customer to reimburse the successful Respondent for the cost of these items; and

e) Sprinklers and/or reticulation components damaged by the successful Respondent shall be repaired and/or replaced, without delay, by the successful Respondent at the successful Respondent’s expense.

1.3.9     FERTILISERS/CHEMICALS

The successful Respondent shall:

a) ensure the appropriate type of fertiliser, weedicide, pesticide, herbicide and fungicide is used to suite each application. Where possible low phosphate fertilisers and environmentally friendly weedicide, pesticide, herbicide and fungicide should be used;

b) ensure the application of all fertilisers and chemicals are carried out by suitably qualified persons and comply with the manufacturers’ recommendations and all statutory requirements;

(c)     prior to the use/application of any pesticides, provide the Customer’s Representative with a copy of the “Full Pesticide Licence” showing that the person/persons applying the pesticides are qualified operators; and

d) Prior to the use/application of fertilisers and chemicals the successful Respondent shall obtain the approval of the Customer’s Representative.

1.3.10 Cleanliness of Plant

All plant and machinery used on lawns and grass will be washed down off site, to prevent the introduction of nuisance weeds.

The successful Respondent is to provide and maintain all equipment and consumables such as fertiliser, pesticides, herbicides, etc., for the care and maintenance of the contract. (The cost of these consumables must be included in the Regular gardening services, Schedule 3)

The successful Respondent is to provide the Customer’s Representative with a list of products to be used in the maintenance of this contract.  Copies of Material Safety Data sheets shall be placed where applicable and available for inspection at all times.

1.4        SPECIAL SITE REQUIREMENTS

 

 a) Swales

Internal Swales on the property to be kept vegetation free, (except the grassed swale, which is to remain grassed; but free of weeds, shrubs and trees).

b) Entry and front hedges, garden beds

As the entry to the site, this area is to be kept clean, neat and tidy, any works required in this area to be discussed with the Customers’ Representative as required.

PART B – CONTENT REQUIREMENT AND RESPONDENT’S OFFER
Read More

Respondent:    That’s you.
Customer:        That’s a government agency looking to award a contract to an
Aboriginal business.

PART B SHOULD BE COMPLETED BY THE RESPONDENT AND RETURNED TO THE CUSTOMER (REFER ‘SUBMISSION OF OFFER’ REQUIREMENTS OF CLAUSE 2.1 IN THE REQUEST CONDITIONS).

2.

NOTE TO RESPONDENT

In preparing its Offer, the Respondent must:

a) address each requirement in the form set out in this Part B;

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Make sure you answer everything – do not leave any section out.



b) take into account the Customer Contract requirements, as explained in the Customer Contract Details. The Respondent must read these in conjunction with the General Conditions;

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To be in the running to be awarded a government agency contract:

  • make sure you know where to find the Customer Contract requirements.
  • make sure you know what the Customer Contract requirements are.
  • make sure you know where to find the General Conditions.
  • make sure you understand the General Conditions you need to know about.

c) in respect of the Qualitative Requirements, provide full details of any claims, statements or examples; and

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When you write about your qualitative requirements in this application you will need to include proof of things like Completed Education, proof of experience e.g.: past job or contracts of a similar nature.  Any additional qualifications or skills you or your staff may have.  List of people you have worked with and provide their details.


d) assume that the Customer has no knowledge of the Respondent, its activities, experience or any previous work undertaken by the Respondent for the Customer or any other Public Authority.

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When you write about your business start with the idea that the government agency you are wanting a contract with knows nothing about your business, what you do, what people think about your work, how much experience your business has


3.

IDENTITY OF RESPONDENT

The Respondent must provide the following details:

Note: The Offer does not require the Respondent’s signature.

RESPONDENT TO COMPLETE:
Name of Legal Entity:  
Australian Company Number (ACN - if an Australian company):  
Australian Business Number (ABN):  
Registered address or address of principal place of business:  
Business Name:  
Contact Person:  
Contact Person Position Title:  
Email:  
Telephone:  
Facsimile:  
Address and facsimile number for service of contractual notices:  

 

4.               PRE-QUALIFICATION REQUIREMENTS

 

There are no pre-qualification requirements for this Request.

 

5.

COMPLIANCE AND DISCLOSURE REQUIREMENTS

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Compliance – following government laws and rules and rules of contract,

Disclosure- letting a government agency know private information about your business that is important in helping them to think about awarding your business a contract.


The Customer will, in its Value for Money assessment, consider the extent to which the Offer satisfies the following Compliance and Disclosure Requirements.

The Customer reserves the right to reject any Offer that does not properly address any of the Compliance and Disclosure Requirements, and/or which contains material departures from the Customer Contract Details and/or General Conditions.

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The government agency can say no to any Request for Quote that does not give the right information needed for:

  • Compliance and Disclosure Requirements,
  • Customer Contract Details; and /or
  • General Conditions

 

a) COMPLIANCE

(ii)         Customer Contract

RESPONDENT TO COMPLETE:

Does the Respondent agree to the Customer Contract?

 

Yes                           No                            
If no, provide details:

(iii)       General Conditions / Schedules

RESPONDENT TO COMPLETE:

Does the Respondent agree to the General Conditions/Schedules?

Yes                           No                            
If no, provide details:

 

b) DISCLOSURES

(i)         Participants (including subcontractors)

RESPONDENT TO COMPLETE:

Is the Respondent acting as an agent or trustee for another person or persons?

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Are you writing the Request for Quote for someone else?

e.g. for your boss


Yes                           No                            
If yes, provide details:

AND

Is the Respondent acting jointly or in association with another person or persons?

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Are you writing the Request for Quote for your business only (sole trader) or are you writing the Request for Quote for you and another business (partnership)?


Yes                           No                            
If yes, provide details:

AND

Has the Respondent engaged, or does the Respondent intend to engage, another person or persons as a subcontractor in connection with the supply of the Services?

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Does your business subcontract out work?

Are you looking to subcontract out work for this contract if your business is awarded it?

 

Yes                           No                            
If yes, provide details:

(ii)       Criminal Convictions

RESPONDENT TO COMPLETE:

Has the Respondent or any person included in the Specified Personnel been convicted of a criminal offence that is punishable by imprisonment or detention?

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Have you or any of your workers you would use on this job ever spent time in prison?


Yes                           No                            
If yes, provide details:

 

(iii)         Conflict of Interest

RESPONDENT TO COMPLETE:

Does the Respondent have any actual, potential or perceived conflict of interest in relation to the performance of the Customer Contract (if awarded)?

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Do you have family, friends, business partners who work in the Govt Agency where you are trying to win this Tender.  If so, you need to answer this question in the application.  This does not mean you can’t win the job.


Yes                           No                            
If yes, the reasons why:

 

(iiii)         Credit Card/Purchasing Card Payment

RESPONDENT TO COMPLETE:

Does the Respondent agree to receive credit card/purchasing card payments?

 

Yes                           No                            

[Please refer to clause 21.6 of the Request Conditions and General Conditions of Contract for additional information]

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What clause 21.6 of the Request Conditions and General Conditions of Contract says:

·       Your business needs to send a government agency that has awarded you a contract an invoice if you want to be paid.

·       You need to have the amount you want to be paid written on an invoice.

·       A government agency can pay your business by:

cash

cheque

transfer of funds to your bank account

credit card

A government agency will not pay credit card surcharges


21.6 Method of Payment The Customer may pay the amount specified in an invoice: (a) by cash; (b) by cheque; (c) by electronic funds transfer to the account with a financial institution nominated by the Contractor; or (d) by credit card. The Contractor must not impose a surcharge on the Customer for payment by credit card.

(v)         Small Business, Australian Disability Enterprise (ADE) and/or Aboriginal Business

RESPONDENT TO COMPLETE:

 

 

Respondent is required to disclose whether it is a:

 

(A).     small business that employs less than twenty (20) people; and/or
Yes                            No                            
(B).    registered Australian Disability Enterprise (ADE) – registered means to be listed as an approved ADE on the Australian Disability Enterprises website at: www.ade.org.au/; and/or
Yes                            No                            
(C).     Registered Aboriginal Business – the business is to be registered on the Aboriginal Business Directory WA at: http://www.abdwa.com.au/.
Yes                            No                            

The Respondent should note that its response to this Compliance and Disclosure Requirement:

(A)       will be used by the Department of Finance for statistical purposes only; and

(B)       will not be used by the Customer in its evaluation of the Offer.

 

 

Competitive Neutrality 

(vi)       If the Respondent is a tertiary institution or statutory or Government body (including a Public Authority), the Respondent’s Offer must:

 

(A)           be calculated on a full commercial basis (in accordance with the guidelines issued by Western Australian Department of Treasury entitled “Costing and Pricing Government Services – Guidelines for use by agencies in the Western Australian Public Sector, June 2015

http://www.treasury.wa.gov.au/uploadedFiles/_Treasury/Publications/costing_and_pricing_guidelines_june2015.pdf

 

(B)    be certified by the chief executive officer of the Respondent; and

(C)    be verified by an independent expert, if required by the Customer.

Certification must be in the form of a letter from the chief executive officer of the Respondent certifying that the Offer has been calculated on a full commercial basis.

 

RESPONDENT TO COMPLETE:

If the Respondent is a tertiary institution or statutory or Government body (including a Public Authority), has the Respondent included certification as required under this clause? N/A

Not Applicable
Yes                           No                            
If no, the reasons why:

 

(viii)         Professional Standards Scheme

RESPONDENT TO COMPLETE:

Is the Respondent a member of an occupational association for which a scheme has been approved under the Professional Standards Act 1997 (WA) or equivalent legislation of another State or Territory of Australia?

Yes                           No                            
If yes, the Respondent must provide details:

 

6. QUALITATIVE REQUIREMENTS

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Things that are hard to measure like:

  • experience of the businesses
  • whether customers think your business does a good job or not,
  • quality of past jobs your business has done,
  • whether your business has good management systems in place,
  • whether your business has the right tools to do the job.

The Customer will, in its Value for Money assessment, consider the extent to which the Offer satisfies the following Qualitative Requirements.  The Customer reserves the right to reject any Offer that does not properly address and satisfy any of the Qualitative Requirements.

Read More

When a government agency that wants to contract out work looks at Requests for Quote sent to them, they take in to account:

The price a business is asking to do the job,

Qualitative things that are hard to measure.

They will take all these things into account to help them pick the right business to award a contract to.

If you don’t give proper information about qualitative things the government agency has the right to throw out your Request for Quote

 

(a) SUITABILITY OF PROPOSED SERVICES (40% WEIGHTING)

 

The Respondent must:

 

 

 

(i) Demonstrate ability to provide qualified and competent gardening personnel and experienced supervisors to manage the process:

 

 

(A) provide details of how a high standard of experience and professionalism will be achieved and guaranteed.

(B) provide details of any staff training, strategies or existing management policies to ensure all of its personnel, contractors or sub-contractors meet the requirements set out in Schedule 2 – Specification/Statement of Requirements.

 Read More

Write down what training any of your workers have completed or are currently undertaking.

You need to confirm that your business

 

  • can make sure all your staff, any subcontractors, you use are able to follow all the rules set out in Schedule 2 - Specifications/Statement of Requirements.
  • How you will make sure they will do this.

(C) provide details on the award or enterprise or registered agreements that the gardening staff will be employed under.

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Write down any awards or work agreements you employ your workers under.

 

Award – Covers pay and conditions for workers.

Workers are covered by an award that suits the job they do:  eg: people who work in the landscaping and gardening industry are covered by the Gardening and Landscape Award.

Work Agreement – a work agreement between you and a worker.

ii. Provide details on operational capacity to provide the requested Services including the ability to promptly respond to urgent requests.

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Prove you can guarantee

  • That your business can deliver
  • That if the government agency that awards you a contract asks you to do something urgently, you can do it.

 

b) SPECIFIED PERSONNEL (30% WEIGHTING)

The Respondent must provide information regarding the:

i. Identity of proposed personnel together with a brief curriculum vitae and any industry qualifications.

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Your workers – provide a short note on who they are, what they have done for work in the past, their qualifications, licenses and achievements.

 

ii. Availability of the proposed Specified Personnel for the Contract during the Term including contingency plans for emergency call outs absences of rostered staff; and

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Times and hours that workers you have listed in the contract will be on the job.

Also advise a plan for emergency call outs

 

iii. Skills and industry experience of all proposed supervisory personnel, especially how their experience relates to the requirements set out in Schedule 2 – Specification / Statement of Requirements including ability to respond to, and, manage incidents.

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List all the skills and experience of any workers who will be managing work for the contract.

How their skills and experience fit in with what is needed – go to Schedule 2 – Specifications Statement of Requirements to find out what skills and experience is needed by managers.

How skilled your workers are at handling an emergency or incident that happens on the job.

 

c) ORGANISATIONAL CAPACITY AND DEMONSTRATED EXPERIENCE (30% WEIGHTING)

i. The Respondent must demonstrate that it has the organisational capacity to perform the Contract. The Respondent must provide details of its organisational history, structure and current client list;

ii. The Respondent must provide details of contracts for similar services provided for other clients, including:

You need to prove that your business is well organised to take on the contract the government agency wants to contract out.

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You need to write down:

  • About your business past – how long you have been in business, jobs you have done in the past, any industry or other awards your business has won.

A) a detailed description of the services provided;

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You need to write about any contracts your business has done in the past which fits with the contact the government agency wants to award

Write about any other jobs you have done that are similar to the job being tendered by the Government.

B) similarities between the previous contracts and this Request;

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Explain what jobs you did for previous contacts and how they are similar to this contract

C) when the previous contracts was performed; and

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List start and completion dates of the previous contracts you have done

D) the outcome of the previous contracts.

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How the past contracts worked out for your business and the customer.

 

iii. The Respondent must also provide a minimum of two (2) referees in respect of the contracts detailed above and include the:

 

(A) referee’s name and position;

(B) company name;

(C) contact telephone number; and

(D) contract or project title.

RESPONDENT TO COMPLETE:

REFEREE ONE DETAILS

Name and Position Title

 

Name of Referee’s Organisation

 

Contract Title

 

Services Provided

 

Email Address

 

Contact Telephone Number

 

RESPONDENT TO COMPLETE:
REFEREE TWO DETAILS
Name and Position Title  
Name of Referee’s Organisation  
Contract Title  
Services Provided  
Email Address  
Contact Telephone Number  

 

7.

 

CUSTOMER CONTRACT INSURANCE REQUIREMENTS

 

The Respondent must demonstrate that it has the insurances required under Schedule 1 - Customer Contract Details.

RESPONDENT TO COMPLETE

Does the Respondent have the insurance requirements set out in Schedule 1 - Customer Contract Details?

Yes               No.

If yes, the Respondent must complete the following table:

 

Public Liability Insurance

 

Workers’ Compensation

 

Insurer
ABN
Policy No.
Insured Amount
Expiry Date
Exclusions, if any

 

+ Including common law liability of $50 million

The Respondent is to provide copies of their insurance certificates of currency for the above insurances with their submission.

OR

If No, does the Respondent confirm that prior to being awarded a contract, they will obtain the insurance policies set out in Schedule 1 - Customer Contract Details before the Commencement Date?

.

 Yes                No.

If No, the reasons why:

 

 

SCHEDULE 3 PRICING

The Customer will, in its Value for Money assessment, consider the extent to which the Offer satisfies the following Offered Price and Pricing Requirements.  The Customer reserves the right to reject any Offer that does not properly address and satisfy any of the Offered Price and Pricing Requirements.

a) OFFERED PRICE AND PRICE SCHEDULE

(i) The Respondent must include in the Offer this completed Schedule 3 - Pricing.

All prices must be written in Australian dollars.

(ii)     The Respondent must state the basis of its Offered Price in Australian Dollars.

(iii)    The Offered Price will be deemed to include the cost of complying with this Quotation (including the Customer Contract Details) and the General Conditions and the cost of complying with all matters and things necessary or relevant for the due and proper performance of the Customer Contract.  Any charge not stated as being additional to the Offered Price will not be payable by the Customer.

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The price you give will be the final price.  You cannot ask for a higher price after you send in your Request for Quote

The price you give will be the final one you can put up to the government agency.

Your business is not able to ask for a higher price after you send in your Request for Quote.

(iv)    If the Offered Price is consideration for a taxable supply under the GST Act, the Offered Price will be deemed to be inclusive of all GST applicable to the taxable supply at the rate in force for the time being.

Read More

The price you give needs to include GST

RESPONDENT TO COMPLETE

 

The Respondent must provide a fixed annual price for gardening services and provide details on additional labour costs:

 

 

Price per Quarter (GST Inc)

Total Price Per Annum (GST Inc)

Regular Gardening Services, as specified- to be invoiced monthly pro rata.

 

 

 

 

 

 

Price for one year’s worth of work on the contract.

$__________________

 

 

Hourly rate for additional gardening services, if requested

Hourly Rate (inc GST) (based on one employee for comparative processes)

i)          Weekdays

 

per hour

ii)         Saturday

 

per hour

iii)        Sunday

 

per hour

iv)        Public Holiday

 

per hour

 

b) REGIONAL PRICE PREFERENCES

The Western Australian Government provides price preferences to Western Australian businesses when they are in competition with other Western Australian businesses for government contracts where the purchase or contract delivery point is in regional Western Australia.

The two types of regional price preferences are Regional Business Preference and Regional Content Preference.

Details regarding the regional price preferences and how they are applied are documented in the Western Australian Government’s “Buy Local” Policy.  This policy can be viewed and downloaded at www.ssc.wa.gov.au or copies of this policy are available from the State Supply Commission (telephone (08) 6551 1500).

When a bid is received from a business that is located in another state or territory of Australia, or in New Zealand under the ANZGPA, the regional business preference and the regional content preference will not be applied.

However, in circumstances where one or more bids are received from businesses located in the jurisdictions above and these bids are not being considered in the final analysis then the regional business preference and the regional content preference will be applied. The Contract Authority or Customer (as the case requires) retains the complete discretion to determine those bids in the final analysis.

(i)      Regional Business Preference

Bona fide regional businesses located within a prescribed distance from the purchase or contract delivery point that bid, manage or deliver the majority of the contract outcomes from their regional business location are eligible to claim the regional business preference.

The contract delivery point for this contract is: Kununurra

The prescribed distance is 400 km.

Government agencies, when comparing bids received from regional businesses located within the prescribed distance, with bids received from Western Australian businesses located outside the prescribed distance, including the Perth region, will reduce the price of bids received from regional businesses located within the prescribed distance, for evaluation purposes only, by 10% of the total Offered Price calculated to a maximum of $250,000.

To receive the regional business preference and to ensure that the preference is applied correctly where appropriate, regional businesses must be able to answer ‘Yes’ to the first five questions below:

RESPONDENT TO COMPLETE

 

   
1.     Is your business located within the prescribed distance from Kununurra Western Australia (excluding zone one, the Perth region)? Yes
No
2.     Does your business maintain a permanent operational office within the prescribed distance? Yes
No
3.     Has your business maintained and conducted business from this office for the past six (6) months or more prior to the date this Quotation was called? Yes
No
4.     Will your business manage / deliver the majority of the contract outcomes from the business location described above? Yes
No
5.     The regional business preference is only available to eligible regional businesses that submit their offer submission from their regional business location. Have you bid from your business location described above? Yes
No
6.     What is your total Offered Price? $  

 

(ii)     Regional Content Preference

A regional content preference is available to Western Australian businesses located outside the prescribed distance, including businesses located in the Perth region, that use products, materials or services in regional contracts that are purchased from businesses located within the prescribed distance.  The preference applies to the cost of products, materials or services purchased and used in the delivery of the contract outcomes.

Respondents should note that costs not eligible for the regional content preference include all travel, accommodation and meal costs associated with sending people from outside a prescribed distance to work on a regional contract and all ongoing travel, accommodation and meal costs associated with the delivery of the contract outcome.

The cost of the declared regional content will be reduced, for evaluation purposes, by 10% calculated to a maximum of $250,000.

To claim the regional content preference and to ensure that the preference is applied correctly where appropriate, businesses must be able to answer the questions set out below:

RESPONDENT TO COMPLETE    

Does your business intend purchasing products or services for use in the Customer Contract from regional businesses, which are located within the prescribed distance from the contract delivery point [excluding zone one, the Perth region]?

If yes, Respondent’s must show the actual cost of their regional content in the table below (attach additional list if required):

Yes No
1 Description of the
Products or Services
  Supplier’s Name & Location   Cost
$
 
 
 
2 Total Cost of Regional Content:                                                                        $

 

PART B GENERAL CONDITIONS PART B

21.6 Method of Payment The Customer may pay the amount specified in an invoice: (a) by cash; (b) by cheque; (c) by electronic funds transfer to the account with a financial institution nominated by the Contractor; or (d) by credit card. The Contractor must not impose a surcharge on the Customer for payment by credit card.